AI phone agent
A phone call should not stop everything else.
A voice agent answers routine questions, captures requests and manages appointments under your rules. It connects to your calendar and CRM and hands over decisions needing a person.
Free assessment · Scope and price before you start
The same process. Fewer manual steps.
When visitors at reception and incoming calls coincide, someone waits. After hours, requests may sit in a voicemail inbox until it is too late.
- Before
- Interrupt work → answer → look up details → take notes → record → return missed calls.
- After
- Call → identify request → permitted action or transfer → summary and record.
Set boundaries
Agree hours, languages, frequently asked questions and transfer rules.
Listen and check
Identify the caller’s need and consult only the required systems.
Confirm or hand over
Confirm action details or transfer the call. If the team is unavailable, capture a request.
Record the outcome
Leave a summary, appointment or follow-up task in the agreed system.
A good starting point if…
- Many calls concern calendars, opening hours or simple questions.
- There are clear transfer and callback rules.
- Your phone system and destination tools support the agreed workflow.
What we check first
This is not an emergency service or a replacement for professional advice. We test noise, interruptions and realistic scenarios before activation.
Review integration optionsPut numbers to your process
What does this task cost you?
Enter your volume and the time your team spends. Calculate the cost of manual work to start the conversation with data.
Check all three values. Use non-negative numbers and a whole monthly volume within each field’s limit.
Initial values are examples. Formula: monthly volume × minutes ÷ 60 × hourly cost.
Today, this task represents
- Time per month
- 26.7 h
- Monthly cost
- €587
- Annual cost
- €7,040
This is the value of time spent, not guaranteed savings. Human review, maintenance and tool usage also count.
Get my free assessmentEstimate the return on an automation too
Try your own assumptions. The percentage estimates time released; costs should include tools, usage and maintenance. These are not Klarvai prices.
Complete all three assumptions to see the estimated return.
Before the next step
Can it transfer to a person?
Yes, when your phone infrastructure supports it. We define who receives the call, at what times and what happens if nobody answers.
How does it know what to answer?
It uses approved information and rules. Out-of-scope topics are handed over; it cannot invent terms or make commitments for the business.
Are calls recorded?
Recording is not assumed. Caller information, recording needs, access and retention are agreed before deployment.
How is the quote calculated?
We consider usage minutes, simultaneous calls, languages and integrations. Implementation and recurring costs are itemised with service limits.
Connect this solution to your business
Tell us which task you want off your plate
We reply by email to arrange a first conversation. If automating it makes sense, we prepare the diagnosis with the scope and the quote in writing.
- A map of today’s process and what to automate.
- Human review points and required tools.
- Written scope, timeline, budget and potential time savings.
- [email protected]
- Where
- Barcelona
Rather talk it through? Pick a slot in the diary: 15 or 30 minutes, your choice.
Book a call