WhatsApp chatbot
Reply on WhatsApp without interrupting your team.
An assistant that knows your services, checks the information you allow and helps with appointments and routine questions. When a person is needed, it hands over with context.
Free assessment · Scope and price before you start
The same process. Fewer manual steps.
Prices, opening hours, availability and appointment changes recur all day. Replying between other tasks leaves conversations open and questions unanswered after hours.
- Before
- Open conversation → find information → check calendar → reply → copy contact to CRM.
- After
- Question → answer from your sources → authorised action → CRM record or team handover.
Define its knowledge
Prepare services, opening hours and answers from your approved information.
Check before answering
Consult the required data instead of inventing prices, spaces or terms.
Confirm the action
Collect essential details and ask for confirmation before booking or changing an appointment.
Hand over
Send out-of-scope conversations to your team with their history and a summary.
A good starting point if…
- You receive recurring questions about your services.
- Your information and booking rules can be kept up to date.
- Someone on the team will own handed-over conversations.
What we check first
It does not replace professional judgement or handle every conversation. We agree which data it can access and which actions it must hand over.
Review integration optionsPut numbers to your process
What does this task cost you?
Enter your volume and the time your team spends. Calculate the cost of manual work to start the conversation with data.
Check all three values. Use non-negative numbers and a whole monthly volume within each field’s limit.
Initial values are examples. Formula: monthly volume × minutes ÷ 60 × hourly cost.
Today, this task represents
- Time per month
- 30 h
- Monthly cost
- €660
- Annual cost
- €7,920
This is the value of time spent, not guaranteed savings. Human review, maintenance and tool usage also count.
Get my free assessmentEstimate the return on an automation too
Try your own assumptions. The percentage estimates time released; costs should include tools, usage and maintenance. These are not Klarvai prices.
Complete all three assumptions to see the estimated return.
Interactive examples
From incoming data to completed work.
Explore the normal path and what happens when something does not match. These are simulations with fictional data, with no live connections or customer results.
WhatsApp → appointment
Explore workflow
Sample input
“Do you have a slot on Thursday afternoon?”
- Example calendar
- 17:00 and 18:30 available
- Customer
- “18:30, please.”
- Confirmation
- “Yes, confirm the booking.”
Appointment confirmed
Availability checked again. Example appointment confirmed and contact prepared for the CRM.
Choose another time
The slot was taken before confirmation. No booking is created: offer other times or hand over to the team.
Illustrative simulation. Your case is validated through a pilot with your formats and rules.
Before the next step
Can I keep my phone number?
We review your account configuration and provider options before proposing migration or coexistence. Changes to the number or current workflow are agreed first.
Can it book appointments?
Yes, when the calendar supports availability checks and booking creation. It checks the slot and asks the customer to confirm before completing the action.
What costs follow implementation?
The proposal separates implementation, maintenance, AI usage and any messaging provider fees. Costs depend on configuration and volume.
Can I review conversations?
We define how history can be accessed, who can see it and how long it is retained. Your team can take over cases needing human attention.
Connect this solution to your business
Tell us which task you want off your plate
We reply by email to arrange a first conversation. If automating it makes sense, we prepare the diagnosis with the scope and the quote in writing.
- A map of today’s process and what to automate.
- Human review points and required tools.
- Written scope, timeline, budget and potential time savings.
- [email protected]
- Where
- Barcelona
Rather talk it through? Pick a slot in the diary: 15 or 30 minutes, your choice.
Book a call